We have a complete Fulfillment Department to handle all of your processing, administration and fulfillment needs! We also provide a personalized 800# Customer Service line (24 hour messaging) specifically for your promotion, so you don't have to handle all those phone calls yourself! You can go about your business and let us answer any questions about the promotion and take reorders for materials, etc. Our 800# Customer Service line works for both consumer and employee inquiries or requests.

Our Services Include:

  • Security printing supervision
  • Seed instant prizes and prize codes
  • Take, track and fulfill orders
  • Secure and store premiums or merchandise
  • Fulfill prize claims
  • Cash, gift card, credit, awards
  • Merchandise prizes
  • Travel and hotel packages
  • Rebate offers
  • Conduct sweepstakes drawings
  • Manage/format electronic files and data
  • Data process printed game cards and various entry forms submitted in contests
  • Notify and verify consumer and /or employee winners
  • Draft/print winner correspondence, affidavits/declarations
  • Execute mail merges and fax-outs
  • Generate winner's lists and retain winner records
  • Handle tax reporting
  • Print shipping labels
  • Ship winner prizes or issue checks
  • Interview winner for prize presentation and possible publicity
  • Manage consumer/employee 800# Customer Service line for inquiries and requests
  • Provide/handle 800# for incoming calls for winner prize claims and employee questions
  • Handle direct response from mail, telephone and/or fax
Security Production

From $10 to $10 million, The Barrett Group has the know how and the contacts to assure your game is seeded accurately and securely!

Registration & Bonding Services

Certain States have bonding and registration requirements for games of chance. We have the capabilities to coordinate this process on your behalf from the filing and purchase of the bonds, post-promotion reporting, record keeping, and bond release.

Randomization & Prize Seeding

The Barrett Group can monitor and seed any game regardless of format and provide the corresponding documentation to assure that your game has been seeded securely and randomly.

Winner Selection & Coordination

There are strict rules and regulations when it comes to drawing contest and sweepstakes winners. We are the professionals when it comes to this area! We can take the administrative burden off you to ensure your promotion is fair and secure:

  • Sort, track, handle, store printed entries and/or game cards
  • Conduct sweepstakes drawing (electronically or manually)
  • Notify and verify consumer and/or employee winners
  • Draft/print winner correspondence, affidavits/declarations
  • Execute mail merges and fax-outs
  • Generate winner's lists and retain winner records
  • Handle tax reporting
  • Print shipping labels
  • Ship winner prizes or issue checks
  • Handle notifications for potential winner disqualification
  • Interview winner for prize presentation and possible publicity
Affidavits, Liability and Publicity Releases

After a winner is selected, it is vitally important that legal details are handled properly to protect both you and your winner. We handle all of that time-consuming paperwork for you! We send a customized Affidavit or Declaration of Eligibility, Liability and Publicity Release, notify or instruct the winner on completion (and notarization if necessary) of the Affidavit or Declaration. We verify winner information and keep the paperwork on file.. One release or 1,000s, we've got the capabilities to streamline your winner processing and record keeping. We also provide your accounting department with tax reporting information, or handle the reporting ourselves.

Releases are not only important for consumer winners, but for awarding employee prizes as well. We provide customized reporting to fit your accounting requirements.

Database Management

Each promotion has a separate database of winners and corresponding prizes. Our Fulfillment experts receive, process, and administer all information in conjunction with the specific project. Database Management Services include:

Electronic Process:

  • Receive data and administer required programming
  • Format data for output
  • Manual Process:
  • Set up database per project specifics
  • Data process records
  • Format data for output
  • Print reports per client needs
  • Store and retrieve data as needed
Tax Reporting

When the prize is awarded directly by The Barrett Group and the prize value exceeds the amount dictated by the Federal Government, we issue a 1099 tax form to the winner. If the prize is awarded by you, we provide a data file and copy of the appropriate release to you for issuance of the 1099 to the winner.


Promotion Headquarters

We provide an 800# line for your promotion, so you don't have to answer all the questions, take re-orders, and search for lost materials!